**Company:** Caspian Staffing
**Location:** Remote – Worldwide
**Compensation:** $4–$5/hour
**Schedule:** Approximately 15 hours/week initially
**Experience Level:** Intermediate
**Opportunity:** Long-term, part-time
### About Us
Caspian Staffing is a California-based boutique recruiting and career coaching firm supporting technology, AI, and semiconductor clients.
We are looking for a reliable, resourceful, and highly organized Virtual Executive Assistant who can manage administrative responsibilities independently and communicate professionally with candidates, clients, and business contacts.
**This is an administrative and recruiting coordination position, not a sourcing or sales role.**
### Primary Responsibilities
- Manage Microsoft Outlook emails, calendar invitations, and follow-ups.
- Schedule, confirm, and reschedule interviews and appointments.
- Maintain Calendly availability and calendar synchronization.
- Communicate professionally with candidates and clients.
- Update candidate information and activity in our CRM.
- Support career coaching inquiries, scheduling, and proposal preparation.
- Prepare professional documents and spreheets.
- Use ChatGPT to improve productivity while checking all information for accuracy.
- Provide concise progress updates and follow through on assigned tasks.
### Required Experience
- Proven hands-on experience with Microsoft Outlook email and calendar.
- Experience managing Calendly appointments and scheduling conflicts.
- Excellent written and spoken English.
- Strong organizational skills and attention to detail.
- Experience as an Executive Assistant, Virtual Assistant, or Recruiting Coordinator.
- Proficiency in Microsoft Word, Excel, and AI productivity tools.
- Ability to work independently, respond promptly, and protect confidential information.
Experience with LinkedIn recruiting, Upwork, and CRM systems is a plus.
### Work Schedule
Approximately 15 paid hours per week during the first month. Hours may increase or decrease based on business needs.
**Two mandatory weekly meetings:**
- Monday: 9:00–9:30 AM California time.
- Thursday: 8:00–8:45 PM California time.
Applicants must be able to attend both meetings and propose a consistent weekly schedule that accommodates coordination with our California-based team.
### Application Requirements
Please answer the following questions:
**1. Outlook Experience**
Describe a specific example of managing or rescheduling multiple appointments using Outlook Calendar and Calendly. What steps did you take to prevent scheduling conflicts?
**2. Professional Communication**
You contacted Jordan Lee three days ago about a Senior AI Technical Program Manager position, but Jordan has not responded.
Write a professional LinkedIn follow-up message in 60 words or fewer.
**3. Availability**
Please provide your country, time zone, preferred weekly working schedule, and confirmation that you can attend both mandatory meetings.
**4. Relevant Experience**
How long have you worked as an Executive Assistant, Recruiting Coordinator, or Administrative Virtual Assistant? Which Microsoft 365 tools have you used regularly?
### Selection Process
Qualified applicants will be invited to a 15-minute video interview, followed by a short practical skills assessment for finalists.
We value accuracy, initiative, reliability, and professional communication over the number of applications submitted.
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